When planning a wedding, you may be unsure where to begin, especially with the catering service! There are just so many things to consider, but a wedding catering checklist can help make the process easier.


This list will help you determine what to have from a caterer and save time narrowing down your wedding catering options by asking the right questions.

1. What is your budget?

You should plan carefully to have enough money for all your expenses. Hence, this is one of the first questions you should ask yourself before trying to find a caterer for your wedding. Choosing the wrong caterer and then changing your mind can be very costly. You should also ask for details about your caterer’s payment terms. Make sure you understand how much money will be due upfront from your wedding budget and how much will be required after the event. Some companies may require a deposit, while others may not.

2. What food do you want to serve?

It would help if you chose a caterer who specializes in serving up food similar to what you want at your event; otherwise, they won’t know how to prepare it properly or even what ingredients are needed for them to do so successfully without compromising quality or taste (which would definitely ruin everything).

3) Who will be helping you plan this event?

If there’s someone else who will be helping you plan this event, then they must be included in the process. I have a friend who once planned an event without any help whatsoever, and it ended up being a disaster because she didn’t realize how much work was involved until it was too late. It’s always good to have a friend or family member who can help you out when making important decisions, such as choosing a wedding caterer, so that you don’t feel overwhelmed by the process.

4) Are there any restrictions or special requirements?

If so, then you must know about them now so that you can plan accordingly. If the event has a specific theme, you’d want to make sure that you can find someone who can provide exactly what you’re looking for. For example, if the theme is “Hawaiian Luau,” then there are certain foods that people expect at these kinds of parties, and if they aren’t there, then it might seem strange or even disappointing. You want to avoid any unpleasant surprises at your event.

5) Do you need to book the caterer well in advance?

When searching for a wedding food catering provider, it’s important to consider how much time is available and what options are there concerning your wedding date. If your chosen caterer has a lot of availability, this shouldn’t be an issue, but if your needs are more specific, then it’s essential to make sure that you can find someone who can meet them and get them on board before it’s too late.

6) What’s their catering style?

It’s important to find out what type of service the caterer is going to provide for your event. Do they have an open buffet or a more traditional sit-down meal? If you’re looking for something more casual, this can be an easy decision, but if you prefer a more formal approach, it’s best to know what options are available before making any decisions. For weddings, large parties, and other events that require a caterer’s services at short notice, it is wise to have an alternative caterer in mind just in case your first choice isn’t available on the date you need one.

7) What are the caterer’s setup fees?

Some caterers may have a fee associated with setting up their equipment and supplies, but if you find someone who doesn’t charge any additional fees, this will save you money on your final bill.

8) What kind of experience do they have?

It’s good to know how long they’ve been in business and what kinds of events they’ve worked on before so that you know they’re qualified for the job. Check out the catering reviews on their website or ask for references from past clients. 

9) What is the caterer’s cancellation policy?

To prevent any potential problems, find out how much notice you will need to give the caterer should you need to cancel. Some may require as little as 24 hours, while others require more. Many weddings were postponed when the COVID-19 pandemic hit in 2020, and wedding caterers had no choice but to cancel their contracts. Make sure your caterer has a policy in place to know what happens if such unforeseen events ever happen again.

10) What is the caterer’s refund policy?

Some caterers may require a deposit upfront or payment in full before the event. Others may offer payment plans and various discounts for paying early or using specific services such as their linens or chairs. Make sure you know your caterer’s policies, so they don’t hold up your planning progress with unexpected problems.

Wedding Catering Weatherford, TX

Having a wedding is an exciting time in your life, and it will be a day that you cherish for years to come. To guarantee your wedding day is perfect and enjoyable for everyone, you should choose a caterer who understands how to mix business with pleasure.

There are many caterers in Weatherford TX, and choosing one can be difficult. Using this checklist curated by Flavor on 51, you can determine what kind of service they offer and then save time narrowing down your selection by asking the right questions.

Flavor on 51 has been providing full-service catering for weddings, corporate events, or other gatherings for many years now. We recognize the importance of maintaining good relationships with our clients and pride ourselves on providing them with excellent customer service. We also understand that every bride wants her day to be perfect, and we are here to help make that happen! Our team will work closely with you on creating a custom menu just for your event so that all of your guests leave feeling satisfied.